HOW IT WORKS · REAL-TIME JOB COSTING

    Watch one job run through BuildMind — and catch the overrun before it costs you.

    On a real job, costs don't leak all at once — they leak one receipt at a time, and you find out at month-end. Here's the same job in BuildMind: every dollar lands the moment it happens, coded to the right line, so a line going over shows up right then — while you can still do something about it.

    BuildMind Cost page — Aspen Duplex actual cost, AP, and pending review
    1

    It starts the moment money moves.

    Crew, office, or an invited supplier — anyone who spends drops the receipt or invoice in the moment. AI reads the vendor, amount, and tax, and categorizes it to the right budget line. You just review and confirm.

    Half a day of weekly admin → minutes.

    Confirm payment receipt — HomeForge receipt with captured line items
    2

    Approve is a decision, not data entry.

    Before you confirm a receipt, you see exactly what it does — to that line, and to the project's total committed cost. Paid and unpaid (AP) sit together on one live budget bar, per cost line. You're not approving a number; you're approving its impact.

    Confirm payment receipt — BM_0611 Framing Lumber with budget impact
    3

    The line turns amber before you've paid.

    Each cost line shows green, amber, or red the moment it crosses its limit — not weeks later when the books are pulled. The job that's bleeding surfaces itself, while there's still room to act.

    Budget overview — cost lines with green, amber, and red status
    4

    Paid? Cleared? You can see both.

    Link every invoice to its payment, then match that payment against your bank statement and mark it cleared. You always know what's paid, what's still outstanding, and what has actually cleared the bank.

    Receipt detail — bank reconciliation cleared with activity timeline
    5

    Nothing gets lost. Nothing gets quietly changed.

    One profile per vendor follows you from job to job — history and pricing in one place. And a full, searchable audit log shows who changed what across every project you can access, with a reason required on every edit.

    Vendor list and detail — iOS-style push navigation demoVendor detail — Dalton Lumber
    6

    When the books are due, it's one tap.

    Export a clean, structured CSV that imports straight into mainstream accounting software — your accountant gets exactly what they need, without the back-and-forth.

    Export — bookkeeping-ready invoices and payment receipts download

    Today, you see every dollar in real time. That's the foundation everything else is built on.

    Your data and your projects, working for you — getting sharper with every release.

    See plans & pricing →See everything that's included →