Know where every project's money stands — right now.
When you've got several builds running, the one that gets away from you is rarely the one you're watching. Snap a receipt and BuildMind keeps every dollar — paid and still owed — current on each job, so you can pull up any project and see exactly where the money sits. No setup, no spreadsheets, no month-end catch-up.
Now live · Start with your first project
Sound familiar?
Half a day. Every week. Just on receipts.
Sorting invoices, e-transfer screenshots, cash receipts — that's half a day a week on admin that should take minutes.
Lost the receipt. Lost the tax back.
Cash gets fronted for materials all the time — and a missing receipt isn't just a reimbursement headache, it's GST/HST you can't claim back. Real money, gone.
Catch overruns before they happen.
By the time the monthly summary arrives, the damage is done. There's no real-time view until it's too late.
Built for the whole journey — launching in phases
Three things BuildMind does today — and where it's headed.
Sound like your phone camera roll?
Where did this go??
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Snap it. It's coded.
Crew, office, or an invited supplier — anyone who spends drops a receipt or invoice in the moment. AI reads the vendor, amount, and tax, then codes it to the right budget line. You just review and confirm.
Weekly admin: half a day → minutes
Anyone who spends can submit — coded the moment it lands
Receipt to clean accounting export in seconds
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Still making money on this job?
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Know where you stand — right now.
See paid AND unpaid (AP) on one budget bar, per cost line. Know your real committed cost before the money leaves the account — green, amber, red the moment a line crosses the edge. Approve a receipt and you see its budget impact right then — approval is a decision, not data entry. Paid and still owed, side by side on one live bar — no purchase orders to set up first, no waiting for month-end.
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Did we pay them? Did it clear?
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Reconciled, end to end.
Match every invoice to its payment, reconcile that payment against your bank statement, and keep a full, searchable record of who changed what — across every project.
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Not a tool. The intelligence behind every build.
Today, you see every dollar in real time. From there, BuildMind keeps growing — connecting more of your build into one intelligence that doesn't just track what happened, but helps you see what's coming. Your data, your projects, working for you. Not another tool — the operating system for how you build.
Up and running in minutes
Create your project
Set it up in seconds — just a name and address — then start adding costs.
Capture your receipts
Photograph invoices and receipts on site. AI does the rest — categorizing, tagging, and updating your budget instantly.
Stay on top of every dollar
Real-time budget tracking across all cost categories. See exactly where you stand — before month-end surprises. Every receipt searchable, every dollar accounted for.
Create your account and start building
The app is live. Create your account on the web, download the app, and log in to start building.
Choose your plan
Pick the plan that fits your projects and create your account on the web.
Get StartedDownload the app
Log in & start building
Open the BuildMind app and log in with the account you just created.
Cancel anytime.
BuildMind isn't a sprawling all-in-one suite you have to run your whole business through. Everything it does — capturing a receipt, matching an invoice to its payment, keeping vendor history, exporting for your accountant — points at one thing: the money on every job stays current, so nothing gets away from you.
Know where every project stands. Before it costs you.
- Snap a receipt — it's read, coded, and on the right budget line
- Cut weekly admin from half a day to minutes
- Stay on top of builds worth millions — every dollar accounted for
- On fixed-price work, catch a line going over before it eats your margin
- Real-time budget vs. actual — know where you stand today
Know where every dollar went. Without asking.
- Every expense visible in real time — no more guessing
- See exactly what you're paying for before you approve a payment
- Full cost breakdown, always up to date
- Every receipt and invoice archived and searchable
- A clear, current account of your investment — without chasing anyone
Builder, owner, contractor, or trade — if you're on the hook for the budget, BuildMind is for you.
Receipt photo to live budget
Weekly admin — down from half a day
Month-end surprises
Every dollar. Every project. In real time.
Join the people who run the build and never get surprised by month-end again.
Built in Vancouver · Made for builders everywhere